How to write a work plan for a formal report

Needless to say, there may be specific reasons why a work plan should be shorter than three months or longer than six months.

Work plan template

Some budget items eg transport, postage, photocopying, phones, e-mail must be arbitrarily divided among several outputs, because they support all of them. These are essential parts of the whole work plan, especially the budget, but they are put into appendices at the end of the work plan for an important purpose.

The Objectives should be chosen from among the objectives of the project document or relevant equivalent, as mentioned earlieror they should be derived from new problems arising and identified in the previous progress report and described in the background section of your work plan. A long work plan may look better and is more likely to be read if they are separated into two chapters.

Include name, position or title, specific responsibilities for the project they are reporting on, and what they will attach or include with their report.

They indicate where you want to get to by the end of the period covered by the work plan. It includes the following parts: Transparency is vital to participatory management.

Choose only those objectives which are appropriate for the time period covered by the work plan, and justified in the background identification of problems section described above. This introduction includes two parts: Why Write Work Plans?

In Logic, an argument is a series of related or linked statements that together reach a logical conclusion.

A work plan is an argument. Where the background explains the selection of the problems to be solved, the goals define the solutions to those problems, while the objectives are more precise, finite and verifiable derivations of the goals.

You need to create a simple work plan for monitoring a new project. Do not dwell too much on financial resources, but instead direct the reader to the appendix that contains the budget. You need to create a simple work plan for a proposal. The Resources section should indicate what potential inputs can be identified that will contribute to reaching the identified and selected objectives.


The main purpose, however, is often forgotten; it is a planning and management instrument tool which provides a framework for planning the work, and is a guide during the period in question for carrying out that work.

This is not a rule written on stone tablets. Interim Final circle one Make the second section about the person filling out the form. Objectives are derived or generated from the goals. What type of report is this? A twenty four month work plan might be too long, because many conditions change during a whole year, and by the end of the year the objectives and priorities may have have all become different.

They provide the justifications for the actions to be taken and the costs incurred. A work plan therefore serves the needs of implementors, target groups beneficiariesmanagers, planners, committees and boards and the donors, not only of projects, but also of programmes, and organizations that work independently of project documents.

The Background begins a logical argument that leads to the selection of objectives outputs that are planned to be reached or attained during the planning period. Dates of actions to be taken are therefore optional. No budget item should be included that does not relate to some identified portion of the text of the work plan.

A coordinator may struggle to prepare a schedule, listing the tasks to be done, day by day, for the period in question. Important as it is, it is not part of the argument of the work plan, but is a list of details that supports the argument.

The selected objectives of the work plan or outputs, if they are more specific than the objectives from which they are derived are the central elements of the work plan. Once your work plan is complete you may need to insert it into a Word document.

The Strategy section of your work plan should indicate how you intend to convert your resources, overcome the constraints, using those identified inputs resources to reach the objectives or attain the outputs specified in the previous chapter.A work plan for a formal report should include a clear problem statement, a purpose statement, and a description of the research methods to be used Primary research data can be defined as.

Report writing: Formal There are many different types of reports. This information is a basic outline only. Before you attempt to write a report, you should check the particular requirements for the subject. Sample Formal Business Report.

Purpose: The purpose of this document is to present a 5-year operational plan for the container leasing of company document is aimed at highlighting the main objectives and the vision of the company. Another aim is to develop a thorough action plan for operational aspects of the target of.

Write down all of the information that you will need to include in the report on one piece of paper, then turn these points into question or command format. Writing a Formal Report work best for your needs? 6. Plan the use of tables and figures: Will you use tables and figures in your report?

If so, which would be most useful? Will they be in the body of the text, at the end of the report or both? 7. Write a first draft: What will you write and how will you present it? 8. Revise: What is. Work plan template Work plans (often shown as Gantt charts) show all the tasks involved in a project, who is responsible for each task, and when the tasks will be completed.

Donors normally require you to submit a work plan as part of a proposal.

How to write a work plan for a formal report
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